Accessing the Inaccessible: Capturing and Re-Purposing Metadata Prior to Digitization to Ensure Adequate Description and Access

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Presented at the 2018 Texas Conference on Digital Libraries. This presentation provides a detailed look at how University of North Texas Libraries' Special Collections embarked upon a large-scale digitization project involving a portion of the highly requested A/V materials from the NBC-5/KXAS Television News collection, using a third-party vendor. This project included the use of snapshots to help repurpose metadata, then linked data tools in Excel and WikiMedia to create access to tape content titles.

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12 p.

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Pierce, Gregory & Niño, Ana May 17, 2018.

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This presentation is part of the collection entitled: UNT Scholarly Works and was provided by UNT Libraries Special Collections to The Portal to Texas History, a digital repository hosted by the UNT Libraries. It has been viewed 22 times . More information about this presentation can be viewed below.

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UNT Libraries Special Collections

The Special Collections Department collects and preserves rare and unique materials including rare books, oral histories, university archives, historical manuscripts, maps, microfilm, photographs, art and artifacts. The department is located in UNT's Willis Library in the fourth floor Reading Room.

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Description

Presented at the 2018 Texas Conference on Digital Libraries. This presentation provides a detailed look at how University of North Texas Libraries' Special Collections embarked upon a large-scale digitization project involving a portion of the highly requested A/V materials from the NBC-5/KXAS Television News collection, using a third-party vendor. This project included the use of snapshots to help repurpose metadata, then linked data tools in Excel and WikiMedia to create access to tape content titles.

Physical Description

12 p.

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The authors recommend downloading and viewing the PowerPoint (ppt) version of this presentation as it contains multimedia elements.

Abstract: In October of 2017, UNT Special Collections embarked on a large-scale digitization project involving a portion of the highly requested A/V materials from the NBC-5/KXAS Television News collection, using a third-party vendor. Until 2017, portions of the collection were digitized through discrete patron requests, or smaller projects carried out during downtime. This new project involved digitizing the collection s entire UMatic tape holdings; roughly 2,000 tapes covering broadcast news stories aired between 1976 and 1986. The UMatic holdings were prioritized for digitization due to preservation concerns about their age, degradation, and the decreasing availability of UMatic tape players. Consisting of over 140 boxes, with an average of 14 tapes per box, each tape case contains one UMatic tape and one or more handwritten index cards with descriptions of the tape s content. We estimate this project will produce over 50,000 individual news clips for ingestion. How does an institution efficiently and adequately describe over 50,000 digital objects with enough access points to make them searchable to patrons, including film and television producers wishing to license footage on restrictive deadlines? The estimated time it would take to upload, describe, and publish these clips on the Portal to Texas History, is nearly 3 years. How can we ensure access and searchability in the meantime? The estimated time it would take to upload, describe, and publish these clips on the Portal to Texas History is nearly 3 years. This presentation provides a detailed look at how we used snapshots to help repurpose metadata, then harnessed linked data tools in Excel and WikiMedia to create access to tape content titles. We will talk about prioritizing content access during digitization and how those priorities evolved as we realized the full scope of the collection. We ll discuss how we created the initial database using linked data in Excel, transferring that data to our in-house wiki space using WikiMedia, as well as how the system is being used today. More importantly, we will discuss how capturing and making physical metadata accessible during digitization of the physical objects can increase efficiency in other digitization projects.

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  • 2018 Texas Conference on Digital Libraries, May 15-17, 2018. Austin, Texas.

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UNT Scholarly Works

Materials from the UNT community's research, creative, and scholarly activities and UNT's Open Access Repository. Access to some items in this collection may be restricted.

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  • May 17, 2018

Added to The The Portal to Texas History

  • June 15, 2018, 10:41 p.m.

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  • June 18, 2018, 3:17 p.m.

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Pierce, Gregory & Niño, Ana. Accessing the Inaccessible: Capturing and Re-Purposing Metadata Prior to Digitization to Ensure Adequate Description and Access, presentation, May 17, 2018; (texashistory.unt.edu/ark:/67531/metadc1164537/: accessed January 16, 2019), University of North Texas Libraries, The Portal to Texas History, texashistory.unt.edu; crediting UNT Libraries Special Collections.