The Southwestern Historical Quarterly, Volume 51, July 1947 - April, 1948 Page: 67
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Report to the Executive Council
the task of the preparation of the Tentative List of Subjects for
the Handbook. The publication of the list served to emphasize
its "tentative" nature, for responses to it immediately resulted
in the elimination of some topics and the addition of many
The assigning of topics has been a cooperative task of the
staff and those who have been interested enough to suggest
writers equipped to prepare the topics. Often the responses to
assignments are prompt; sometimes check-up cards are required
to remind the willing but dilatory contributors to accept or to
send manuscript in. One of the satisfying experiences in the mak-
ing of assignments has been the frequency of replies which say in
effect: "I can not take this assignment, but I suggest -."
One valuable, and we believe unique, aspect of the Handbook
work has been the creation of a university course on the writing
and editing of history. Papers prepared in the course have been
a not inconsiderable addition to the sum total of articles written.
When a Handbook article is received, it is acknowledged and
payment for it is made. The editing process often calls for con-
tinued correspondence with the writer to elicit further infor-
mation or clarification of data. Many times an article falls into
the "Hold File" to await supplementary information. For ex-
ample, the articles on World War II military establishments in
Texas will not be completely processed until the information is in
on their final disposition or status as near as possible to the date
When an article has been checked as far as possible for factual
completeness and accuracy, it is rechecked for form. This process
includes the bibliographical reference style and other details of
encyclopedic writing. The article is next cross-referenced, that
is the "qv" and "qqv" marks are inserted for those persons,
places, or events mentioned in the article which themselves are
the subjects of other articles. The article must then be gone over
with relation to the other articles which have been or are going
to be written on related topics. The object of this process is
to eliminate as far as possible the repetition of the same infor-
mation in two or more articles. For example, an article on a
county may contain more information than necessary on a city,
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Texas State Historical Association. The Southwestern Historical Quarterly, Volume 51, July 1947 - April, 1948, periodical, 1948; Austin, Texas. (texashistory.unt.edu/ark:/67531/metapth101119/m1/85/: accessed July 23, 2017), University of North Texas Libraries, The Portal to Texas History, texashistory.unt.edu; crediting Texas State Historical Association.