DGS Newsletter, Volume 28, Number 2, February 2004 Page: 26
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GENERAL DGS NEWS
successors are elected.
The exception of the Parliamentarian and Library Liaison
is deleted, as these are appointed offices, and this
section relates only to elected offices. The consent of
anyone who may be nominated for an office should be
obtained prior to that person being nominated.
Section 5. Transition from Board Year to Fiscal
Year
Upon approval of these revised bylaws by the general
membership prior to April 2004, the terms of the
Officers and Directors then in office will be extended
to December 31, 2004. If these revised bylaws are
adopted after April 2004, the terms of the Officers and
Directors elected in April 2004 will be for the period
June 1, 2004 to December 31, 2005. Subsequently,
Officers' and Directors' terms shall be for one-year
periods and this Section will no longer have any
effect.
This new Section is to provide for the terms of office of
Officers and Directors required by the changeover from
the "Board Year" to the "Fiscal Year" of operation. It will
become null and void after the transition to a Fiscal Year
has been completed.
Article V - Duties of Officers
The duties of the Officers shall include, but are not
restricted to, the- eolowing those set forth below. Each
Officer shall appoint, as needed and with the approval
of the Board of Directors, a staff and/or committees
aides to assist in the accomplishment of these duties.
The changes are for clarification and "staff" has been
deleted since the Officers and Directors have no "staff."
"Committees" has also been deleted, as committee
appointments are the responsibility of the President.
Section 1. President
The President shall be the Chief Executive Officer
and the official spokesperson for the Society; shall
affix the official signature for the Society on all legal
documents; shall provide general supervision of the
Society activities; shall preside at all general business
meetings ef-the-Seoiety and the Board of Directors
meetings of the Society; and shall be an ex-officio
member of all committees except the Nominating
Committee. The President shall appoint the
Parliamentarian, the Library Liaison, the Database
Administrator, the Webmaster, and the Mail
Administrator, and all committees and their chairs as
are necessary to carry on the work of the Society. The
outgoing President shall write an annual report to the
membership for publication in the DGS Newsletter.and shall bind the Society mi minutes forplacement in
the Society-archives The President shall be
responsible for annually archiving the official records
of the Society.
The appointment of a Database Coordinator, a Web-
master and a Mail Administrator is added for clarification
related to those positions. Putting these in the Bylaws
should eliminate any confusion relative to the President's
authority in this matter. The last phrase is added to
clarify the responsibility for placing the official records of
the Society in the Archives. This subject is currently
dealt with in several sections, and the responsibilities are
confusing.
Section 2. Executive Vice President
The Executive Vice President is responsible for all
fund-raising activities of the Society other than the
sales of Society materials, including workshops. In the
absence or incapacity of the President, the Executive
Vice President shall assume the duties of the
President.
Exception of sales materials is added for clarification of
duties between this office and those of the Vice
President of Sales.
Section 3. Vice President for Education
The Vice President for Education shall be responsible
for all non-revenue educational events, and shall be
responsible for the including programs at the general
business meetings of the Society. The Vice President
for Education shall be responsible for scheduling the
use of Library facilities by the Society.
Changes are for clarification.
Section 4. Vice President for Membership
The Vice President for Membership shall maintain be
responsible for the official membership list; shall
provide printed copies of additions and changes in the
membership list at each Board of Directors meeting;
shall forward Socityduscollected to the Treasurer,
and shall place two (2) printed copies of the official
membership list (as of May December 31) with the
Society minutes.-beforecJune 1 of each year.
Changes are for clarification.
Section 5. Vice President for The Dallas Journal
The Vice President for The Dallas Journal shall be
responsible for the editing and publishing of an annual
periodical, and shall ensure that a copy of the Journal
is placed in the Dallas Public Library genealogical
collection.
Changes are for clarification.Dallas Genealo.ical Socie / Februa 2004 / Volume 28/ Number 2 26
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Dallas Genealogical Society. DGS Newsletter, Volume 28, Number 2, February 2004, periodical, February 2004; Dallas, Texas. (https://texashistory.unt.edu/ark:/67531/metapth1261435/m1/6/: accessed June 5, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu; crediting Dallas Genealogical Society.