The War of the Rebellion: A Compilation of the Official Records of the Union And Confederate Armies. Series 3, Volume 2. Page: 921
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UNION AUTHORITIES. 921
of each muster and descriptive roll only being then made and sent to the superin-
tendent.
13. Monthly abstract of disbursements on account of contingencies of the recruit-
ing service. Copy to be forwarded within three days after the expiration of each
month.
14. Monthly estimates for funds.
15. Estimates for clothing, and camp and garrison equipage, and for arms and
accouterments for six or twelve months, or for such times as may be directed by the
superintendent.
16. Quarterly return of clothing, camp and garrison equipage, and of all quarter-
master's property in his possession, not including property purchased with recruiting
funds. Copy to be sent to superintendent.
17. Tri-monthly report. Copy sent to the superintendent.
TO THE QUARTERMASTER-GENERAL.
18. (When required to disburse quartermaster's funds, or to receive property
belonging to that department), such money and property accounts as may be required
by the regulations of that department.
TO THE COMMISSARY-GENERAL OF SUBSISTENCE.
19. (When required to disburse subsistence funds, or to receive property belonging
to that department), such money and property accounts as may be required by the
regulations of that department.
TO THE CHIEF OF ORDNANCE.
20. A quarterly return of arms, accouterments, ammunition, and of all ordnance
stores.
RULES FOR MAKING ACCOUNTS AND PAPERS.
963. The following rules must be observed in making out and
forwarding accounts and papers:
1. Letters addressed to the Adjutant-General "on recruiting service" will be so
indorsed on the envelopes, under the words "official business;" if on recruiting
service for volunteers, they will be indorsed " on volunteer recruiting service" under
those words. a
2. The funds of one department must not be used to liquidate the debts of another.
3. If an officer's station is changed, or he be temporarily relieved from recruiting
duties, his money accounts will not be closed; they will be kept open till the end of
the quarter, so that all money received and disbursed in the quarter may be embraced
in one account.
4. Officers, in signing accounts and papers, must give their rank and regiment or
corps.
5. Each voucher must be separately entered on the abstract of contingent expenses,
and only the gross amount of the abstract must be entered on the account current.
6. No expenditure must be charged without a proper voucher to support it.
7. The receipt to the voucher must be signed, when practicable, by a principal.
When this is not practicable, the recruiting officer will add to his own certificate a
statement that the agent is duly authorized to sign the receipt.
8. When an individual makes "his mark," instead of signing his name to the
receipt, it must be witnessed by a third person.
9. Expenditures must be confined to items stated in the regulations. In an unfore-
seen emergency, requiring a deviation from this rule, a full explanation must be
appended to the voucher for the expenditure; and if this be not satisfactory, the
account will be charged in the Treasury against the recruiting officer.
10. In all vouchers the different items, with dates and cost of each, must be
given. To vouchers for transportation of officers, a copy of the order under which
the journey was performed must be appended.
11. In vouchers for medical attendance and medicines, the name of each patient,
date of and charge for each visit, and for medicine furnished, must be given, and the
certificate of the physician added, that the rates charged are the usual rates of the
place.
12. To each voucher for notices inserted in newspapers or posters a copy of the
notice or poster will be appended.
aNOTE.-All packages of mail matter addressed to the A djutant-General should state the contents
under the words "official business," as follows: "For Books and Blanks," "Vol. Rolls and Returns,"
' Regular Rolls and Returns," "Certificates of Disability," "Pension Papers," &c.
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The War of the Rebellion: A Compilation of the Official Records of the Union And Confederate Armies. Additions and Corrections to Series 3, Volume 2. (Pamphlet)
Errata sheets for the Records of the War of the Rebellion include additions and corrections to the text and the index for Series 3, Volume 2.
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United States. War Department. The War of the Rebellion: A Compilation of the Official Records of the Union And Confederate Armies. Series 3, Volume 2., book, 1899; Washington D.C.. (https://texashistory.unt.edu/ark:/67531/metapth139264/m1/930/?rotate=270: accessed July 16, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu; crediting UNT Libraries Government Documents Department.