[Receipt for issues, May 1, 1864] Page: 2 of 2
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SUGGESTIONS TO OFFICERS ISSUING ORDNANCE PROPERTY.
Whenever an officer issues, transfers, or turns over to another person any Ordnance or Ordnance Stores, it must be done in compliance with
proper authority. (See notes on the printed form of Invoice 2 (b.)
When the transfer or issue takes place, he must deliver, with the property, duplicate invoices of it, made out according to Form 2 (b;) and
upon receipt of the Stores, the receiving officer will return receipts in duplicate, according to Form 7 (a.)
But where the Stores are turned over to the Quartermaster's Department for transportation to the officer to whom they are addressed, the
Quartermaster will be furnished with duplicate invoices, according to Form 2 (a,) and a third will be transmitted by mail to the officer who is to
receipt for the Stores.
Officers turning over Stores in this way to a Quartermaster, should take a receipt from him for the exact number of packages shipped, so that
in case the Stores are lost while in charge of the Quartermaster's Department, the issuing officer may have a legal proof that the Stores were
actually put in possession of that Department.
Officers issuing, or transferring property as described above, should preserve with care all receipts obtained for it. They should remember that
these are the legal evidences of the transaction, and that they must be filed as vouchers, to substantiate the statements concerning issues which they
make on the Property Return. THE "ORDER FOR SUPPLIES," OR OTHER AUTHORITY BY WIICH THE ISSUE IS MADE, MUST ACCOMPANY AND BE
ATTACHED TO THIS RECEIPT.
Unless the receipt accompanies the Return, or some other evidence that the issue was made as stated, (see paragraph 39, Instructions fto
making Ordnance Returns,) the money value of the articles will be stopped against the pay of the issuing officer by the Treasury Department,
on the adjustment of his accounts.
(See Circular INo. 52,from the Ordnance Office, below.)6
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pCIRCULAR No. 52-SERIES OF 1863.
[ EXTRACT. ]
III. Hereafter, in the examination of all property returns in this office, the order, or other authority by which an issue or transfer of Ordnance
property was made by one officer to another, will invariably be required. This authority may be either an ORDER FOR SUPPLIES direct from this
office, a REQUISITION made in due form, approved by proper authority as per paragraph 1384, General Regulations of the Army, or an ORDER
which, from its nature, requires a transfer of property, as when the command of a company or post is transferred from one officer to another.
The original order for supplies, requisitions, or order, must be filed with the receipt for the property; or when the receipt cannot be obtained in
time, then with the certified invoice of the issue. This rule will be enforced in the examination of all returns for the 4th quarter 1863.
At all Armories, Arsenals, and Depots, whether permanent or in the field, copies of orders for supplies from this office, or other orders relating
to such transfers, must be preserved in appropriate books.
GEO. D. RAMSAY,
Brig. General,
Chief of Ordnance." ,UrBZ~ ~ ~ ~IBn;:((YI~i "R I II
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Platner, Lt. Col. J. S. [Receipt for issues, May 1, 1864], text, May 1, 1864; (https://texashistory.unt.edu/ark:/67531/metapth186488/m1/2/?q=+date%3A1861-1865: accessed July 16, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu; crediting UNT Libraries Special Collections.